Microsoft Outlook Course - Advanced Level

Course Topics

Part 1: Using the Favorites List

In this part, we will learn how to use the Favorites List. We use this list to add the most frequently used folders, even if they are from more than one account.

• Add folders to the Favorites list

• Change the order of favorite folders

• Remove a folder from the Favorites list

• Enable and disable the Favorites list

Part 2: Using Search Folders

Search folders are folders that are set to specific settings and are dedicated to searching. When do we need to create a search folder? When I have something specific that I search for a lot, for example, emails that always come from my manager, I search for them or emails that have a specific subject.

• Create default and custom search folders

• Use search folders

• Modify search folders

• Delete search folders

Part 3: Using Rules

Rules make the users life easier when working with Outlook. The topics in this module include how to create a simple rule, use the Rules Wizard, edit rules, and delete rules.

• Create a simple rule

• Use the Rules Wizard

• Edit rules

• Delete rules

Part 4: Sharing Calendar

Sharing the calendar is important if we are working together on a specific project or a manager and secretary or with anyone to give them the authority to add and manage appointments.

• Share a calendar

• Respond to a calendar sharing request

• View another user’s calendar

• Use the Schedule view

Part 5: Scheduling Meetings with Microsoft Exchange Server

In this part, we will cover how to create meetings, invite individuals, and follow up on meeting requests and responses.

• Create and send a meeting request

• Use the Scheduling Assistant

• Use the Room Finder

• Respond to a meeting request

• Track responses

• Manage attendees

• Cancel a meeting

Part 6: Using Signatures

This module introduces trainees to how to create and edit a signature, set signature options, and use signatures.

• Create a signature

• Edit a signature

• Set signature options

• Use signatures

Part 7: Advanced Email Options

In this part, trainees will learn how to use advanced email options that help work better with Microsoft Outlook and are related to work.

• Recall Messages

• Resend message

• Delay Delivery

• Direct Replies to

• Use Voting Option

Part 8: Manage Email Content

In this part, trainees will learn how to add emails or any content from Microsoft Outlook as attachments to another email, and share part of the calendar to be included in the email.

• Add Outlook elements

• Add Partial Calendar

• Add Links

Part 9: Organizing Data and Some Advanced Features

In this part, trainees will learn how to organize their data in Outlook. Topics include how to set up automatic replies, use the Mailbox Cleanup tool, configure Auto Archive, manually archive data, import data, and export data.

• Set up automatic replies

• Use the Mailbox Cleanup tool

• Configure Auto Archive

• Manually archive data

• Export Data

• Import Data

Part 10: Customizing the Interface

The final part of this level focuses on ways to customize the interface. It includes how to change ribbon display options and how to customize the Quick Access toolbar. It also covers how to hide and show ribbon tabs and create custom ribbon tabs. How to reset the interface.

• Change ribbon display options

• Customize the Quick Access toolbar

• Hide and show ribbon tabs

• Create custom ribbon tabs

• Reset any changes you have made to the interface

Course Outcomes

• The ability to use Microsoft Outlook effectively to serve employees.

• Learn about the advanced features in the program.

• The ability to manage meetings through the program.

• The ability to manage email.

• The ability to customize responses during vacations and out of the office.

Target Audience

• Microsoft Outlook users who want to develop their skills and discover more and new.

• Those who perform most of their work tasks through Microsoft Outlook.

• Secretaries and office managers who manage office tasks through Microsoft Outlook.

• Those who work in institutions or companies that use Microsoft Outlook as the official means of communication.