Job Opening: Arabic Speaking Executive Assistant at a Real Estate Company in the UAE

BAC Middle East -a recruitment agency in Dubai- has posted a job vacancy for an Arabic Speaking, Male Executive Assistant with HR Knowledge to work in a real estate company in Ajman, UAE with a competitive salary to be offered. This is a high-level role, the employee will be responsible and accountable for the provision of high level secretarial and personal assistant services to the CEO of the Real Estate Company.

The outputs in the form of documentation, customer service, diary management, to mention a few, must be of a high standard expected of a professionally run organization. The responsibilities would involve executive support, administration, coordination, office management, travel arrangement, filing, and document circulation, etc. This role would report to the CEO and would be based out of Ajman.

Main Responsibilities

1. Provides comprehensive support services to the CEO that ensures a professional, responsive, and effective experience with the organization as a whole.
2. Provides sophisticated management of the CEOs calendar, commitments, and travel arrangements.
3. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements.
4. Maintains and processes confidential information regarding business and investment activity with the highest discretion.
5. Assists in the preparation of all relevant documents presentations to ensure that the CEO is appropriately set for meetings
6. Assists in the preparation of investment related reports as may be required
7. Conducts a variety of research, analysis, and follow-up in support of business operations.
8. Contributes to and manages ongoing projects in the office of the CEO
9. Manages all visitors, calls, and correspondence with grace, sophistication, and professionalism.
10. Acts as a liaison with internal and external stakeholders as required

Requirements

The company is looking for someone with several years of experience in administration or secretarial role, with at least few years experience in the capacity of Personal Assistant or Executive Secretary for a Management level position in a large-sized organization. Someone with excellent communication skills, focus, and attention to detail would be a good fit.

• This role requires an exceptionally well-organized, proactive professional who can interact effectively with the executive leadership team and other staff at all levels throughout the company
• Ability to prepare dynamic PowerPoint presentations for the company and industry meetings, as well as, Excel spreadsheets for tracking investment information
• Knowledge of workplace processes, methods, and computer programs.
• Ability to create index charts, demonstrations, directories, and excel spreadsheets.
• Ability to meet work output deadlines and daily activities of the office.
• Strong organization skills and ability to prioritize work.
• Detail-oriented, with the ability to multi-task.
• Outstanding interpersonal skills.
• Excellent telephone and other communication skills.
• Ability to take direction, report, and work independently in a fast-paced environment.
• Highly motivated with a positive attitude.
• Professional demeanor and appearance.
• High level of confidentiality and discretion.