Job Opportunity as a Project Site Assistant at Siemens in Egypt

Siemens is looking for Project Site Assistant who will be responsible for supporting the project team in all the daily administrative tasks (e.g. scheduling activities; processing information; maintaining smooth office work; and insuring confidentiality) that take place in the Project Main site Office in Zagaziq.

Responsibilities:

1. Scheduling and maintaining complex calendar appointments, conference calls, meetings and travel itineraries, and coordinating related arrangements
2. Responsible for travel arrangements, filing expense claims, documentation, procurement of office material (IT, stationary), and reporting (project list)
3. Furthermore planning and setting up external and internal events, internal jour fixes in cooperation with the respective lead are part of this team assistant job
4. Handling all kinds of secretarial and office work
5. Organization of events and meetings
6. Drafting and preparing letters and presentations
7. Perform assigned word processing, timekeeping, records management, correspondence, and assigned project related financial documents processing
8. Monitor, track, and report project/work related tasks
9. Self-manage defined financial tasks
10. Receives guests and visitors and direct them to the person in charge; relationship-building
11. Support in all business duties
12. Receiving and distributing mail
13. Maintenance of office facilities/services

Requirements:

1. A degree in Business Administration or equivalent qualification
2. Experience supporting a team in travel arrangements, travel claims, procurement and compliance.
3. Ability to work with a multinational team and in an international environment
4. Strong Organization and communication skills.
5. Experience using SAP will be an added advantage
6. Strong computer skills, mainly in MS Office software (Word, Excel, PowerPoint)
7. Prior experience/knowledge in Siemens guidelines will be an added advantage.
8. Good interpersonal and communication skills.
9. Ability to multi-task in a fast-pace and dynamic environment
10. You live in Zagazig city or willing to relocate for the project engagement.