Job Opportunity at ACTED in South Sudan: Project Coordinator

ACTED is looking for a Project Coordinator to join its team in South Sudan. 

Qualifications:

• At least 4 to 5 years of working experience in insecure environments; preferably in Africa, Asia, or the Middle East.
• Demonstrated communication and organizational skills.
• Ability to train, mobilize, and manage both international and national staff.
• Flexibility and ability to multi-task under pressure.
• Ability to work well in unstable and frequently changing security environments.
• Willingness to work and live in often remote areas under basic conditions.
• Proven ability to work creatively and independently both in the field and in the office.
• Advanced proficiency in written and spoken English.

Main Responsibilities:

Project Implementation Follow-up

Project Planning:

• Ensure the timely organization of project kick-off and close-out meetings.
• Ensure that all projects have an implementation strategy and work plan.
• Together with Consortium Coordinators, Area Coordinators, and Project Managers, plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives.

Project Implementation Follow-up:

• Oversee the implementation of projects ensuring that technical requirements and quality standards are considered and respected during project implementation.
• Anticipate and mitigate risks and implementation delays and provide ad-hoc support to project implementation through trouble shooting and eliminating blocking points.
• Monitor output achievement, cash burn rates, and ensure timely completion of projects through review of PMFs, BFUs, and project reports.
• Ensure that contractual obligations are met in terms of project deliverables.

Project Quality Control:

• Ensure the application of a practical field-based M&E system/plan for each project.
• Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources.
• Advice Consortium Coordinators, Area Coordinators, and Project Managers to adapt projects according to monitoring and evaluation findings.
• Advice on and assist with project reviews conducted by AMEU.
• Together with the AMEU team, ensure capitalization of best practices and lessons learned for projects in the area of operations.

Implementing Partners:

• Support the Consortium Coordinators and Project Managers to regularly review partnerships with implementing partners and ensure that any issues or disputes are resolved in a timely manner.
• Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements.
• Lead review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration.

External Relations:

• Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities.
• Support, facilitate, or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners, and stakeholders in all stages of project implementation.
• Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner.

Administrative and Operational Management of Project Implementation

Finance:

• Review the project BFU(s) to avoid under/overspending.
• Ensure accurate budget forecasting and expense planning.

Logistics:

• Contribute to the development of project procurement plans.
• Contribute to quality checks and procurement committees to finalize suppliers’ selection according to the applicable scenario.
• Ensure timely procurement and adherence to rules of origin and nationality.

Administration/RH:

• Participate in the transparent and timely recruitment of project staff (developing organigrams, ToRs, elaborating recruitment tests)
• Proactively support Project Managers and Area Coordinators to adapt the project staffing structure to needs and funding.
• Ensure regular performance appraisal and career management of project teams.
• Ensure a positive working environment and good team dynamics.
• Manage interpersonal conflicts.
• Ensure capacity building among project staff.

Transparency/Compliance:

• Ensure project records and documents (FLAT files, beneficiary lists, donation certificates, attendance sheets, etc.) are adequately prepared, compiled, and filed according to ACTED procedures.
• Ensure staff awareness and respect of ACTED’s code of conduct and FLATS procedures.

Security:

• Together with the Security focal points, assess risks in the areas of project implementation, and develop context-specific MOSS and SOPs.
• Ensure that project teams are aware of security threats and follow ACTED security policies, MOSS, and SOPs accordingly.

Implementing Partners:

• Support the FLATS team, Consortium Coordinators, and Project Managers to ensure adherence to ACTED’s policies and procedure, arranging training and induction as required.
• Ensure that all budgetary issues between ACTED and partners are addressed and that mutually beneficial solutions are agreed upon in a timely manner.
• In collaboration with the FLATS team, review due diligence of partners or conduct new due diligence and develop appropriate time-bound organizational development work plans.
• Oversee the development of capacity building framework and action plans with the full participation of partners.
• Ensure partners provide all project documents required by ACTED.

Benefits:

• Salary defined by the ACTED salary grid depending on education level, expertise, security level, and experience.
• Living allowance of 300 USD.
• Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract length and country of assignment)
• Flight tickets in and out + Visa taken in charge by ACTED.
• Provision of medical and repatriation insurances.

About ACTED:

ACTED is a French humanitarian NGO established in 1993. It is a non-governmental, non-political, and non-profit organization committed to supporting vulnerable populations around the world. ACTED’s teams work in 36 countries, responding to emergency situations, whilst also supporting rehabilitation and development. ACTED implements more than 450 projects a year reaching 8 million people, with a c. €200 million budget and more than 400 international staff and 4,300 national staff. It is the second-largest French NGO after Médecins Sans Frontières. The headquarters are in Paris, France.

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