Job Opportunity at ACTED in Syria: Deputy Area Coordinator

ACTED is looking for a Deputy Area Coordinator to join its team in Syria. 

Qualifications:

• University education in a relevant field such as international development, emergency operations, humanitarian programming, technical degree in camp management, or the like.
• Extensive project management experience (management, planning, staff development, and training skills) in emergency and/or development programs.
• Base management skills preferred.
• At least four years of relevant work experience.
• Proven capabilities in leadership and management required.
• Excellent skills in written and spoken English.
• Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms.
• Ability to work well and punctually under pressure.
• Knowledge of local language and/or regional experience an asset.

Main Responsibilities:

Positioning

Context analysis:

• Support the AC to analyze the area’s socio-economic situation, (donor) trends, needs, and gaps;
• Regularly conduct stakeholder analysis, in particular, who does what and where (3W) in the area.

Strategy Implementation: Provide support in the implementation of ACTED’s country program strategy in the area identifying strategic opportunities for expanding ACTED’s work in the area, and in particular:

• Support in the identification of new opportunities and new sectors of intervention;
• Assist in consolidating and stabilizing programming;
• Review the geographic and thematic footprint;
• Ensure activities are relevant and meeting area/beneficiary needs;
• Identify ACTED added-value;
• Ensure humanitarian principals are adhered to;
• Contribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with in the area based on complementarity and added value;

Networking, positioning, and general representation:

• When requested, participate in donor meetings at the area level and communicate relevant information to the Country Director and other relevant staff;
• Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at the area level ensuring maximum visibility of ACTED.
• Maintain active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities at the area level.
• When requested, represent ACTED in key clusters, working groups, NGO coordination bodies, etc. at the area level.

Proposal development:

• Support the Project Development Department in proposal conceptualization (problem statement, logframe) within the framework of the country, regional, and global strategy.
• Contribute to budget design to ensure budget needs at the area level have been taken into consideration.

Advocacy: Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation.

Management and Internal Coordination

Staff Management:

• Help staff in the area to perform their roles and responsibilities related to area operations and link with the capital Head of Departments.
• Promote team building, productivity, and staff welfare.
• Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management.
• Support ACTED to manage interpersonal conflicts among staff at the area level.

Internal Coordination:

• Facilitate interdepartmental communication and information sharing for a positive working environment.
• Implement ACTED coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)

Project Implementation Follow-up

Project Implementation Tracking :

• Support Project Managers in project implementation through trouble shooting and eliminating blocking points.
• Monitor output achievement, cash burn rates, and ensure timely completion of projects through review of PMFs, BFUs, and project reports.
• Ensure that relevant project information is up-to-date and available for reporting purposes.

Project Quality Control:

• Ensure the application of a practical field-based M&E system/plan for each project.
• Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources.
• Help Project Managers to adapt projects according to monitoring and evaluation findings.
• Ensure beneficiary feedback mechanisms are in place.
• Support with the documentation of best practices and lessons learned for projects in the area of operations.

Partner Management:

• Identify potential local partners in the area based on an assessment of complementarity and added value.
• Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements.

FLATS Management

Finance Management:

• Support in the management of project budgets at the area level to avoid under/overspending.
• Help with budget forecasting.
• Ensure timely and accurate area finance TITANIC reporting.

Logistics & IT Management:

• Support the timely procurement and adherence to rules of origin and nationality at the area level.
• Ensure quality supply management at the area level.
• Ensure proper asset management at the area level and enforce asset investment policy.
• Ensure proper stock management at the area level.
• Ensure proper IT systems, data back-up, and protection from malware at the area level.
• Ensure sufficient and reliable means of communication at the area level.
• Ensure timely and accurate area logistics TITANIC reporting.

Administration and HR Management:

• Oversee transparent and timely recruitment of national staff and contribute to international staff recruitment upon capital request.
• Ensure regular performance appraisal and career management for staff at the area level.
• Ensure timely and accurate area of HR TITANIC reporting.
• Ensure timely exit forms.

Transparency/Compliance Management:

• Minimize the risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures.
• Ensure that staff is aware of ACTED’s transparency and whistleblowing policy.

Security Management :

• Support the ACTED in the analysis of the security context at the area level
• Upon request, engage with relevant key stakeholders at the area level to ensure access and support of interventions.
• Ensure the offices and houses conform to recommended security, health, and safety standards.
• Ensure all staff in the area adhere to security procedures.
• Ensure security incidents at the area level are promptly reported to the capital.

Benefits:

• Salary defined by the ACTED salary grid depending on education level, expertise, security level, and experience.
• Living allowance of 300 USD.
• Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract length and country of assignment)
• Flight tickets in and out + Visa taken in charge by ACTED.
• Provision of medical and repatriation insurances.

About ACTED:

ACTED is a French humanitarian NGO established in 1993. It is a non-governmental, non-political, and non-profit organization committed to supporting vulnerable populations around the world. ACTED’s teams work in 36 countries, responding to emergency situations, whilst also supporting rehabilitation and development. ACTED implements more than 450 projects a year reaching 8 million people, with a c. €200 million budget and more than 400 international staff and 4,300 national staff. It is the second-largest French NGO after Médecins Sans Frontières. The headquarters are in Paris, France.

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