Assistant To Team HQ/WSE Health Emergency Intelligence & Surveillance Systems Vacancy at WHO in Germany

WHO is Assistant To Team vacancy in Germany-Berlin. In HQ/WSE Health Emergency Intelligence & Surveillance Systems.

Contract Duration (Years, Months, Days):

2 years

Within the delegated authority, the incumbent is assigned all or part of the following responsibilities:

1. GENERAL: Receive visitors and telephone calls with tact and discretion and acts according to the nature and urgency of each, including redirecting as appropriate.
2. CORRESPONDENCE: Draft general or administrative correspondence on own initiative or on the basis of instructions; finalize correspondence/reports for signature/clearance.
3. HUMAN RESOURCES: Ensure the timely appointment/renewal of contracts, initiating requests for temporary and fixed-term staff in the HR Action Plan.
4. PROCUREMENT: Initiate, through Oracle/GSM procurement module, contracts for consultants, Agreements for Performance of Work (APW), and other contract modalities.
5. BUDGET & FINANCE: Assists in the monitoring and progress review of projects and tasks in the GSM/Oracle work plan.
6. INFORMATION MANAGEMENT: In close collaboration with other support staff, create and/or maintain filing systems; continual review of filing system to ensure information is up to date and effectively and efficiently used.
7. MEETING ADMINISTRATION: Arrange, coordinate and lead administrative preparation for meetings, seminars, workshops, including letters of invitation, costs calculation and travel requests; assisting with preparation of documents, dispatching of materials and liaising with participants and others involved.
8. TRAVEL: Using GSM/Oracle, prepare travel requests for official WHO travel. Make flight and hotel reservations, prepare travel files and deal with other related matters as requested or on own initiative.
9. OTHER DUTIES: Perform other related duties as required or instructed, including providing support to other areas of work

• Education: Essential: Completion of secondary school education or equivalent.
• Experience: Essential: A minimum of 5 years of experience in secretarial or administrative positions. Desirable: Relevant experience in WHO or another UN agency an asset. Experience in Oracle-based or other ERP systems an asset.
• Use of Language Skills: Essential: Expert knowledge of English. Desirable: Expert knowledge of German.
• Skills

1. Strong skills to work independently.
2. Strong organization and office skills, as well as skills in note taking and minute writing.
3. Sound knowledge and skills using a variety of office and computer packages.
4. Sound knowledge of WHO and/or UN administrative rules and regulations, procedures and practices.
5. The ability to multitask and work under pressure.
6. The ability to exercise discretion at all times in judging the importance, urgency and confidential nature various issues and tact when dealing with staff and external partners.

• WHO Competencies

1. Teamwork
2. Respecting and promoting individual and cultural differences
3. Communication
4. Producing results

About WHO:

The organization's goal is to build a better, healthier future for people all over the world. Working through offices in more than 150 countries, WHO staff work side by side with governments and other partners to ensure the highest attainable level of health for all people. They strive to combat diseases; infectious diseases like influenza and HIV and noncommunicable ones like cancer and heart disease. They also help mothers and children survive and thrive so they can look forward to a healthy old age, and ensure the safety of the air people breathe, the food they eat, the water they drink, and the medicines and vaccines they need.

See more available workshops or trainings on For9a

See more opportunities in Canada available on For9a