Jobs in the Field of Administrative Support from WHO in Tunisia
By: World Health OrganizationLast update:
Applicant criteria
NationalityNo specific nationality required
Skillsمهارات التواصل, مهارات العمل الجماعي, organizational skills, teamwork skills, مهارات التنظيم, − Excellent communication skills.
Age
- No specific age required
Years of Experience
- 3-5
Gender
- Both
Opportunity criteria
Job Type
- Temporary
Job FieldsAdministration Jobs
Opportunity FieldOthers
Job locationTunisia
Needed documentsCover Letter
Deadline2023-11-12
Opportunity description
WHO offers a full-time jobopportunity in Tunisia, and announces its need for recruiting temporary administrative support staff to replenish rosters for its Office in Tunis. Assigned to the work area of the Department, the incumbent provides administrative support to professional staff members.
Duties & responsibilities
Your duties and responsibilities may include some of all of the following:
- Receive, screen, and distribute incoming correspondence, attaching background information or related files as necessary and forwarding to the staff concerned, drawing their attention to specific issues/problems as necessary.
- Draft replies to general and administrative correspondence on the basis of instructions or on own initiative, and finalizing such.
- Type, edit for language and grammar, correct and format, in accordance with WHO and departmental styles, technical reports and documents, tabular materials and assist in preparing presentations.
- Obtain documents and information from the department and cluster staff, the administration, and from other clusters, programs, and agencies/institutions as required.
- Screen and receive visitors and telephone calls with tact, discretion, making appointments, and answering queries.
- Participate in the organization of team and departmental meetings, workshops, and seminars.
- Follow-up on financial and budgetary issues concerning the Department/Unit, including that payments are ensured within time limits; and preparation of Excel spreadsheets as required.
- Use the Enterprise Resource Planning system (ERP); initiate actions and contracts as instructed.
- Replace support staff as required.
- Perform other related duties as required or instructed, including provision of support to other areas of work and teams or the department, as required.
Eligibility criteria
You must have:
- G.4:
- Completion of secondary school education or equivalent. Secretarial training is an advantage.
- At least 3 years of relevant practical experience.
- Training in office procedures and in the use of standard office software such as MS Word, Excel, PowerPoint, and standard internet applications.
- Training in Oracle-based or other ERP systems.
- G.5:
- Completion of secondary school education or equivalent complemented by secretarial, commercial or administrative training.
- At least 5 years of relevant practical experience.
- Proficiency in the use of standard office software such as MS Word, Excel, PowerPoint, and standard internet applications.
- Training in Oracle-based or other ERP systems.
- Office experience, preferably including some experience in an international organization, and knowledge of its procedures and practices.
- Experience in the organization of meetings, an advantage.
- Expert knowledge of English or French with intermediate knowledge of the other language.
- Moving forward in a changing environment.
- Teamwork and Communication.
Please note:
- The duration of the contract will depend on the needs of the Department.
- Annual salary: (Net of tax) G.4:TND 30,455 // G.5:TND 36,698 - at single rate.
About WHO:
The organization's goal is to build a better, healthier future for people all over the world. Working through offices in more than 150 countries, WHO staff work side by side with governments and other partners to ensure the highest attainable level of health for all people. They strive to combat diseases; infectious diseases like influenza and HIV and noncommunicable ones like cancer and heart disease. They also help mothers and children survive and thrive so they can look forward to a healthy old age, and ensure the safety of the air people breathe, the food they eat, the water they drink, and the medicines and vaccines they need.
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