Job Opportunity at GEMS Education: Executive Secretary in UAE

GEMS Education is offering a job opportunity in SCHOOL SUPPORT CENTRE Dubai, UAE as an Executive Secretary. The Executive Secretary provides exceptional level business and administrative support, advice, and guidance to the CPO and works closely with members of the Strategic Management Committee (SMC) and other HR Senior leaders to enhance their effectiveness and enable them to focus on strategic business matters. The Executive Secretary to the CPO role is highly visible and varied, providing comprehensive and confidential high-level administrative support aligned with GEMS Education's mission and vision.

This role requires a consummate professional, able to work on their own initiative, with exceptionally high standards of professionalism, EQ, and confidentiality. 

1. General: Assist primarily the CPO with organisational and personal administration on a daily basis.
2. Communications: Prioritise emails, preparing letters and reports, communicating clearly, confidently, and in a professional manner at all levels both internally and externally, and ensuring all correspondence and relevant materials are produced in a timely and accurate manner.
3. Diary Management: Understand the importance of key meetings, building flexibility into the diary and anticipating needs, arranging meetings, and preparing briefing materials for the CPO as and when required for such meetings.
4. Documentation & Reports: Conduct research/analysis as directed by the CPO and producing reports as and when required.
5. Meeting & Events Planning: Organise external visits, meetings, and speaking engagements and coordinate briefing material and speeches.
6. Miscellaneous tasks: Assist with special projects and reports as required.

• Relevant secretarial training and qualifications: you will have proven experience as an all-round executive level PA, with prior experience working for a CPO or CEO preferred but not essential
• Job-Specific Knowledge & Skills:

1. Exceptional presentation, scheduling and communication skills
2. Digitally savvy and adept at using social media
3. Excellent interpersonal, customer service and time management skills, together with diplomacy, tact and well developed organisational skills.
4. Exceptional standards of confidentiality, able to handle sensitive matters with tact and discretion. Able to work effectively and professionally with Executive level colleagues and VIPs
5. Open and collaborative working style; must be comfortable in an environment where ideas are shared and challenged.
6. Work-self sufficiently, confident to challenge and advise to Executive level as needed
7. Passionate and enthusiastic
8. Knowledge of the education sector is desirable

About Your Benefits:

An attractive remuneration package is on offer to the successful candidate including tax-free salary, medical cover, tuition fee concessions, annual leave, and end-of-service benefits.

About Application Process:

If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):

• Resume/CV
• Passport-size photograph

In line with the UAE's Emiratisation goals, GEMS welcomes and encourages applications from UAE nationals to join our fast-growing team.

About GEMS Academy:

Trusted for over 60 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 170,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division.

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