Job Opportunity at WHO: Programme Assistant in Egypt

WHO is offering a job opportunity as a Programme Assistant in Egypt-Cairo.

Contract Duration (Years, Months, Days): 

2 years (extension is subject to the need of the function, availability of funding and satisfactory performance of the incumbent).  

1. Drafting in line with WHO style guide, reviewing and dispatching of correspondence, reports, documents, etc., independently compose and finalize correspondence of administrative nature and draft interim replies, draft presentations as guided by professional staff.
2. Receive, screen and log all incoming correspondence, search for information and attach background, provide unofficial translation, if needed, take minutes of unit meetings, update and maintain unit filing system (paper based, electronic and database).
3. Follow up on the implementation of programme activities and ensure timely submission of unit's contributions; respond to and act on telephone enquiries, assess the urgency of programme matters and refer them to appropriate staff for action, inform and remind professional staff in the unit of deadlines, provide supporting material as appropriate.
4. Organize the travel of the Regional Adviser and unit staff, including raising travel requests (TRs) in the General Management System (GSM), security clearance, finalizing travel itineraries and hotel bookings etc., and following up and maintaining records on the submission of duty travel reports.

• Education: Essential: Completion of secondary education supplemented by secretarial training. Desirable: University degree in business administration, social sciences or related field an asset.
• Experience: Essential: At least five years' progressive administrative experience. Desirable: Relevant experience in the UN system.
• Skills: Good filing and organizational skills. Ability to maintain good working relationships with staff, experts and visitors. Demonstrated ability to translate routine correspondence into English. Very good time management and stress management skills. Very good knowledge of WHO rules, manuals, practices, procedures and WHO Style Guide applicable to the administrative level an asset.
• WHO Competencies: Communication, Producing results, Teamwork, Moving forward in a changing environment and Knowing and managing yourself
• Language: Essential: Expert knowledge of English. Expert knowledge of Arabic. Desirable: Intermediate knowledge of French.

About WHO:

The organization's goal is to build a better, healthier future for people all over the world. Working through offices in more than 150 countries, WHO staff work side by side with governments and other partners to ensure the highest attainable level of health for all people. They strive to combat diseases; infectious diseases like influenza and HIV and noncommunicable ones like cancer and heart disease. They also help mothers and children survive and thrive so they can look forward to a healthy old age, and ensure the safety of the air people breathe, the food they eat, the water they drink, and the medicines and vaccines they need.

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