Jobs in Dubai: Personal Assistant at Al Futtaim

Al Futtaim is offering a job opportunity as an experienced Personal Assistant to join the Transformation Management team in Dubai, United Arab Emirates. 

1. Managing the Executive's day-to-day calendar, including scheduling meetings, handling phone calls and prioritizing appointments where appropriate.    
2. Preparing, formatting and editing information for internal and external communication – memos, emails, PowerPoint presentations, reports etc. 
3. Maintaining records and any other documents. 
4. Completing expense Reports, handling petty cash and managing Invoice payment administration for the Executives.
5. Booking and arranging Business travel, transport and accommodation.
6. Act as gatekeeper and escalate relevant information to Executives as needed.    
7. Taking minutes during meetings.
8. Maintaining comprehensive and accurate corporate records, documents and reports.
9. Liaison with other functions as and when required (e.g., IT Team, Procurement Team).
10. Assisting Executives with a variety of projects and processes as required.              
11. Managing and ordering stationary.

1. Bachelor’s Degree in any field.
2. Minimum 3-5 years of Executive Assistant experience.
3. Fluent in English (excellent written and verbal communication skills).
4. MS Office knowledge (MS Word, MS PowerPoint, MS Excel is essential).
5. Familiarity with office gadgets and applications (e.g., Business telephones, photocopier machine, scanner etc.).
6. Ability to multitask and prioritise tasks.
7. Excellent time management skills.
8. Attention to detail.
9. Professional discretion.
10. Ability to work effectively with minimal supervision.
11. Very strong interpersonal skills and the ability to build relationships with stakeholders.

About Al Futtaim:

Al-Futtaim’s family business traces its origins back to the 1930s on the banks of the Dubai Creek, a trailblazer for innovative trading concepts designed to enrich lifestyles. Today, Al-Futtaim is present in 29 countries, represents over 200 companies spanning the automotive, finance, retail, and real estate industries, and it is now 42,000 people strong. Currently spanning the automotive, finance, retail, and real estate industries, Al-Futtaim’s diverse and far-reaching portfolio of brands and companies are ever-present in people’s lives, from the shores of Singapore to the sands of the UAE.

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