Jobs in Jordan: Procurement Officer at IRC

The International Rescue Committee (IRC) is offering a job opportunity as a Procurement Officer to join the team in Amman, Jordan.

Procurement Planning:

• Collecting, organizing and analyzing data market information and data to enable effective procurement planning.
• Preparing and implementing procurement plans following related IRC procurement Standard Operating Procedures (SOPs).
• Monitor supply market and conduct market surveys & analysis to ensure value for money in procurement.

Procurement:

• Support the development of procurement specifications.
• Procure all necessary items for programs, offices and residences.
• Process approved Purchase requisitions through the procurement software ensuring data accuracy.
• Initiate and process Request for quotations (RFQ) and Request for proposals (RFP).
• Train and certify procurement committee members and participate in tender meetings and evaluations.
• Prepare bids analysis and other bidding documents for approval.
• Conduct negotiations with suppliers that is transparent and documented.
• Review procurement documents for accuracy before taking payment for approval.
• Collaborating with all departments by Coordination with finance, grants and program to ensure smooth and timely procurement.
• Coordinate with Finance Department to make sure the payments are delivered to the suppliers.
• Update PRs on BVA system on regular base in coordination with other procurement officers, Senior procurement officer, senior procurement Manger and Supply chain coordinator.
• Ensuring and checking that procurement is carried out in accordance to IRC and donor-specific polices while preparing payment request.
• Attend the procurement committee meetings required.

Contract Management:

• You will lead the contracting process so that the terms and conditions, and contracting procedures as provided by Global Supply Chain are followed.
• Prepare and executing contracts for recommended bidders.
• Timely renew qualifying contracts and Master Agreements.
• Execute contracts against set performance indicators.
• Generate all required procurement documentation and maintain records and files in an impeccable manner.
• Update and maintain a proper filing system as per IRC Supply Chain filing protocol.

Supplier Management:

• Maintaining suppliers files and documentation.
• Monitoring and documenting supplier performance.
• Maintain supplier performance score cards.
• Establishment and maintenance of ethical, professional working relationships with suppliers.

Compliance and Ethics:

• Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
• Providing consistent and constructive support to other departments to ensure compliance with policies and procedures.
• Identifying and reporting procurement red flags across the procurement value chain.
• Implementing corrective action plans (CAPs) in response to internal and/or external audit queries.

Reporting:

• Preparing and submitting accurate monthly reports to the Procurement Manager on time.
• Supporting with developing and updating the procurement plans (assigned) as required.
• Submitting monthly list of commitments to Procurement Manager/Supply Chain Coordinator and Finance
• Submit periodic procurement tracking report for specific Grants that you are assigned to.

Team Leadership and Development:

• Setting procurement team members' objectives.
• Documenting training needs.
• Ensuring that all procurement staff and counterparts are trained to standard.

1. University Degree in business management, economics, logistics or related fields.
2. 3-5 years of work experience in supply chain operations (Procurement).
3. Experience working with NGO preferred.
4. Knowledge of generic procurement procedures and practices.
5. At least two years’ work experience in procurement.
6. Competent in spoken and written English.
7. Good mathematical skills.
8. Competent use of PC, especially spreadsheets (Microsoft applications).
9. Strong sense of personal integrity.
10. Attention to details.
11. Ability to multi-task.
12. Team spirit and problem solving abilities.
13. Knowledge and experience in procurement plans, strategies, market analysis techniques, procurement and contracting.
14. Good negotiation skills.
15. Excellent skills in conducting market analysis and sourcing strategies.
16. Able to work effectively in a highly matrixed structure.
17. Good mathematical skills.

More about the IRC:

The International Rescue Committee (IRC) helps people whose lives and livelihood are shattered by conflict and disease to survive, recover and regain control of their future. It responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic well-being, and power to people devastated by conflict and disaster.

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