Jobs in Lebanon: HR Assistant at IRC

The International Rescue Committee (IRC) is offering a job opportunity for a HR Assistant to join the team in Tripoli, Lebanon for 2021. 

1. Assist the Senior HR field Officer in applying IRC HR policies and procedures.
2. On boarding of new IRC employee and Service providers, as the HR Assistant will be the first focal point for new joiners.
3. Raise purchase requests and prepare payment requests and follow-up on their approval by liaising with Finance and the Supply Chain Department
4. Ensure that personal files of all staff are administrated with appropriate quality.
5. Be responsible for the logistical arrangements of meetings, workshops and other events.
6. Prepare meetings and workshops materials.
7. Draft agendas take minutes at meetings and workshops and maintain attendance sheets.
8. Type correspondence, reports and other documents, requested by the Senior HR Field Officer – North in English and Arabic
9. Prepare all necessary documentation and make all arrangements for movements and missions.
10. Prepare payments for Service providers and consultants working with the IRC officer in the North.
11. Track, follow up, and collect time sheets.
12. Check time sheets allocations on a monthly basis and share them on BOX for auditing purpose.
13. Maintain a monthly tracking system for all IRC staff leave balances.
14. Maintain and update the HR electronic and hard filing system
15. Maintain the confidentiality of all sensitive HR information at all times.
16. Show flexibility is supporting other field offices as needed.
17. Up to 50% mobility between North Offices – Tripoli and Akkar
18. Report to Senior HR Field Officer – North Region all relevant information on HR situations.
19. Prepare certificates and other HR documents when needed.
20. Any other tasks or responsibilities assigned by the Senior HR Field Officer – North Region.

1. University Degree, preferably in management, human resources, administration or related fields.
2. Minimum of 2-3 years of professional experience in Administration/Office Management
3. Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail
4. Strong sense of personal integrity.
5. Previous experience with Administration and/or previous INGO experience are an advantage.
6. Personal qualities: Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well.
7. Fluency in Arabic and English, both written and oral.

More about the IRC:

The International Rescue Committee (IRC) helps people whose lives and livelihood are shattered by conflict and disease to survive, recover and regain control of their future. It responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic well-being, and power to people devastated by conflict and disaster.

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