Mercy Corps Jobs in Jordan: Logistics and Admin Assistant

Mercy Corps is offering a job opportunity for in Amman, Jordan as a Logistics and Admin Assistant. The Admin and Logistics Assistant will work within the Admin and Logistics unit which falls under Operations Department. The Operations department ensures that systems and practices needed for the healthy and efficient operational support is present for effective implementation of MC Jordan’s programs/projects. 

ADMIN:

• Support with programs and operations with booking venues and accommodations as per Master Agreements.
• Prepare all MC utility bills and telecommunication payments.

Government liaison:

• Support in keeping track of the expiry dates of residency and work permits and prepare documentation for their renewal or new process.
• Support in getting approvals and collect required papers to prepare lease contracts for Mercy corps expats, warehouses...etc.

 Store Management:

• Follow the Mercy Corps Warehouse Policy and Procedures Guidelines.
• Tracking of all kitchen supplies and stationery in Admin store, with ensuring that the online and offline tracking sheets are implemented.

ASSET MANAGEMENT:

• Assist with all the assets related work and ensuring that procedures outlined MC Asset Management Manual will be implemented in MC offices.
• Support with logging all new Mercy Corps assets in MC Jordan Office in the asset register and assist with the appropriate coding and tags are placed on each item.

FLEET MANAGEMENT:

• Assist with the general management of agency vehicles in co-operation with the Logistics Officer.
• Support in vehicle log-sheets to drivers; responsible for monthly compilation and submission of log-sheets.

PROCUREMENT:

• Assist in managing all the contracts related to Admin and Logistics.
• Support raising Purchase Requests for necessary inquiries related to Admin and Logistics.

• Degree in business administration, Secretarial, Supply chain, Logistics, or any relevant field is required.
• Minimum 1 year of experience in office administration, Inventory Management, government liaison Logistics or operations,
• Previous NGO experience / internship is a plus.
• Strong computer skills on MS Excel, MS Access and MS Word programs.
• Familiar with governmental applications’ approval process
• A clear understanding of procurement ethics and donor compliance is essential.
• A willingness to travel throughout the project areas in the assigned Area of Responsibility inside Jordan.
• Competencies:

1. Attention to Detail/accuracy
2. Customer/Client Focus
3. Follow-up
4. Integrity/Ethics
5. Communication skills

About Mercy Corps:

Mercy Corps is a global team of humanitarians who partner with communities, corporations and governments to transform lives around the world. Their mission is to alleviate suffering, poverty and oppression by helping people build secure, productive and just communities. Their 5,000+ team members work with people in the world’s most vulnerable communities across 40+ countries. 87 percent of the team is from the countries where they work.

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