Virtual Assistant Position at Entreprenista

Entreprenista is seeking a highly skilled Virtual Assistant to join its dynamic, women-led team. The ideal candidate is detail-oriented, tech-savvy, with excellent communication skills and a passion for helping others. The ideal candidate is adaptable, proactive, and able to juggle multiple tasks efficiently in a fast-paced startup environment. Experience with community management, AI, and/or event coordination is a plus.

This role offers an exciting opportunity to contribute to numerous business areas and learn in an entrepreneurial environment. This is a freelance/contract position starting at 20 hours per week, with the potential to increase to 30-35 hours. The weekly schedule is flexible/negotiable.

Responsibilities:

Administrative and Data Management:

• Maintain back-end systems and member records across multiple platforms.
• Data entry for weekly/monthly metrics reporting.
• Pull data reports from various systems and cross-check data.
• Support maintenance of data and task/project trackers.
• File organization and document management.
• Utilize AI technology to streamline processes.

Programming and Events Support:

• Assist the community manager with event coordination and execution.
• Manage event-related tasks using ClickUp and other project management tools.
• Occasionally assist with back-of-house tasks during Zoom events.
• Create content and promotional materials using Canva templates.
• Send event recap emails and upload recordings.

Community Management Support:

• Schedule and post content according to the editorial calendar.
• Assist in building mass email communications.
• Assist in monitoring inbound member communication channels and respond to customer service inquiries using pre-approved templates.
• Place swag orders for the ambassador program.
• Conduct research and information gathering.
• Support other day-to-day membership and community management tasks.

Eligibility:

• 1+ years of experience as a virtual or executive assistant.
• Strong organizational skills and attention to detail.
• Experience in a fast-paced environment.
• Excellent verbal and written communication skills.
• Self-motivated, proactive, and able to work independently.
• Process and data-oriented; able to identify inefficiencies and offer solutions.
• Proficiency in G-Suite, especially Google Sheets.
• Experience with Canva, Zoom, Circle, Klaviyo, Typeform, etc.
• Experience with CRM/CMS platforms (a plus).
• Experience with AI technology (a plus).