Administrative Assistant Vacancy at WHO in Jordan

WHO is offering a job opportunity in Jordan-Amman as an Administrative Assistant.

Contract Duration (Years, Months, Days): 

Up to 12 months initially, to be extended based on the availability of funds, need for the position and performance.

1. Compose, draft and prepare on own initiative or from instructions a wide variety of correspondence, financial documents, payment instructions, signatory letters for signature
2. Extract data from a wide range of sources; to prepare and consolidate related briefings, progress reports and spreadsheets. Provide basic translation assistance from and to the local language.
3. Responsible for asset management in WCO by ensuring regular updates of asset register and coordinating collation of related data from the field office.
4. Serve as the focal point for managing service providers for WCO including the shared cost for UN agencies by ensuring contracts are issued and renewed on a timely basis, complete the supplier evaluation forms, and timely payments.
5. Serve as a focal point for building services ensuring proper maintenance of WRO buildings and equipment, reporting on assets inventory, and attending to the repair and maintenance of vehicles.
6. Verify and approve booked itineraries and issued Travel Requests (TRs) to ensure compliance with travel policy, relevant entitlements, applicable deals, and best travel practices.
7. Verify travel agent's invoices for payment against the agreement and applicable airline deals, and initiate related payment instructions.

• Education: Essential: Completion of secondary education supplemented by training in administration and/or travel related resources. Desirable: University degree in public or business administration or related field. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/.
• Skills:

1. Ability to work under pressure
2. Demonstrated ability to act independently and exercise sound judgment
3. Ability to train other staff on administrative matters
4. Good analytical, planning and sound organizational skills
5. Stress and time management skills
6. Knowledge of WHO systems, procedures and practices is an asset

• Experience: Essential: At least eight years of relevant experience in the area of administration including travel industry. Desirable: Relevant experience in the UN system.
• Use of Language Skills: Essential: Expert knowledge of English. Expert knowledge of Local Language. Desirable: Intermediate knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at JOD 20,280 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

See more available competition and awards on For9a

See more available opportunities in Germany on For9a