Jobs in Lebanon: Admin Assistant at ITP Media Group
By: ITPLast update:
Applicant criteria
NationalityNo specific nationality required
Skillscomputer skills, مهارات التواصل, مهارات التنظيم, Attention to detail, مهارات حل المشكلات, مهارات حاسوبية, − Excellent communication skills. , مهارات الانتباه للتفاصيل, solve problems skills, Organizing skills
Age
- No specific age required
Years of Experience
- 1-2
Gender
- Both
Opportunity criteria
Job Type
- Full time
Job FieldsAdministration Jobs
Opportunity FieldEntrepreneurship and Innovation, Tourism and Hospitality
Job locationLebanon
Needed documentsCV, Cover Letter
Deadline2023-11-05
Opportunity description
ITP Media Group in Lebanon offers a full-timejobopportunity for the position of admin assistant. You will mainly work to support the efficient running of the office operations within the company and to continually maintain and develop the standards of the company and ensure policies are adhered to. As well as to protect and promote the reputation of the company by ensuring high standards are maintained. Take up this chance and you will join one of the largest media companies in the Middle East.
Duties & responsibilities
You will be responsible for:
- Undertake administrative duties relative to the office management team including; supplier negotiations, maintaining and developing processes and administrative systems, assisting with office refurbishment projects, and procurement of supplies and equipment.
- Scheduling and Coordination. Assist in coordinating travel arrangements and accommodations for employees.
- Data Entry and Documentation; Input and maintain accurate records, databases, and files.
- Prepare and edit documents, reports, and presentations if needed.
- Office Supplies and Inventory. Monitor and order office supplies, ensuring adequate stock levels.
- Maintain inventory of office equipment and ensure proper functioning.
- Source furniture and contact different suppliers for quotes for office refurbishment and decoration.
- General Administrative Support.
- Arranging access cards and desk locations for new employees.
- Support finance department with the raising of IPO.
- Be a point of contact for admin staff from overseas offices.
- Identify and implement process improvements to enhance office efficiency.
- Maintaining the office's appearance and condition in accordance with the health and safety requirements and arranging necessary repairs via a relevant team.
- Oversee the facilities team and ensure optimal health, safety, and cleanliness standards are maintained.
- Ensure high standards of cleanliness, hygiene, and professionalism are met and exceeded.
- Ensure high standards of customer service are met and continually exceeded.
Eligibility criteria
You should have:
- 1-2 years experience in a customer service and/or hospitality supervisory-based role.
- Advanced English and Arabic language.
- Proven experience as an admin assistant or in a similar role.
- Excellent verbal and written communication skills.
- Professional presentation, attention to detail, and the ability to work with minimum or no supervision.
- Ability to multitask and high standards of customer service.
- Strong organizational skills and ability to prioritize tasks effectively.
- Problem-solving skills.
- Computer Literacy. Proficiency in using office software, MS Excel, MS PowerPoint, spreadsheet, and presentation applications.
- Familiarity with office equipment, such as printers, scanners, and telephones.
About ITP Media Group:
ITP Media Group is a media company focusing on the Middle East. The company, founded in 1987, publishes over 60 magazines in both Arabic and English. ITP Media Group reaches an audience of more than 46.7 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency.
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