Job Opportunity in Jordan as a Grants Officer at IRC

IRC offers a job opportunity in Jordan as a grants officer. Under the direct supervision of the Grants Coordinator at IRC Jordan, you will support the daily administrative work of the Grants Department, specifically support the two grants managers, including maintaining grant files, scheduling and organizing regular grant meetings, assisting with planning field visits by donors and IRC delegations, supporting in maintaining updated grants trackers and systems such as OTIS, and will provide reporting support to the grants unit. You will work closely with program staff, finance, M&E, HR, operations, and partnership units as needed. 

You will be responsible for:

• Support the Grants Coordinator and Grants Managers with the maintenance of all paper and electronic grant files including the IRC’s electronic grants management platform, IRC’s Opportunity Tracking and Implementation System (OTIS), and filing documentation in the grants folder on Box.
• Maintain up-to-date grants trackers and calendars, including the Jordan Funding Tracker, internal and donor reporting deadlines, budget vs actual meetings, grant opening, and closing meetings, and all meetings throughout the Project Cycle Management (PCM) organized by the Grants Unit.
• Assist the Grants Coordinator and Managers in compiling grants information for IRC’s regional and HQ offices.
• Support the Grants team with scheduling grants-related meetings and by taking and distributing detailed notes (meeting minutes) and action points as required.
• Maintain and organize grants management tools and templates.
• Support audits as needed by ensuring that auditors have access to complete files as requested.
• Work on a monthly TU summary sheet to be shared with HQ to track the technical unit cost.

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You must have:

• Professional fluency in spoken and written English and Arabic.
• At least 2 years of relevant experience in a humanitarian organization.
• Be highly organized with close attention to detail.
• Be highly motivated, fast learner with good interpersonal and time management skills.
• Ability to successfully meet deadlines in a fast-paced environment and prioritize tasks.
• Ability to maintain the highest degree of discretion.
• Ability to work within a diverse team.
• Ability to work and lead tasks independently while being a strong teammate.
• Advanced skills in Word, Excel, and PowerPoint. 
• Ability to encourage and support the use of file sharing and editing software.
• Ability to understand various aspects of financial management.
• Ability to take notes proficiently in English during meetings.
• Ability to communicate with a variety of collaborators (in meetings, by phone, Skype, MS Teams, and emails).

About IRC:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries, it restores safety, dignity, and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

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