Job Opportunity in Kuwait as a Human Resources Assistant at United Nations

UN offers a job opportunity in Kuwait as a Human Resources Assistant. You will work in Joint Support Office (KJSO) in Kuwait.

You will be responsible for:

• On-Boarding and Administration of Staff Contracts and Benefits & Entitlements.
• Perform actions on employee entitlements: settling-in grant, relocation grant, education grant advance, education grant claims, recovery of advance, language benefit, maintain family status, mobility, repatriation grant, rental subsidy/deduction.
• Perform actions on time processes. Maternity leave, special leave, sick leave, family visit and home leave travel, rest & recuperation and paternity leave recording, disability, create employee self-service request or record absence/attendance on behalf of employees, view team calendar and absence of balances of employees, monitor time and attendance for staff including danger pay. Liaise closely with the client missions to process and facilitate payments and on administering sick leave/medevac cases, and compensatory time off requests.
• process and confirm payroll, claims processing, and overpayments.
• Perform core master data management functions. Review & approve data elements entered in ESS including original supporting documentation and upload seen & verified copies and if required enter/changes on behalf of employees.
• Supervise and monitor the work of Human Resources Assistants at the lower level in carrying out all human resources transactions including but not limited to processing personnel and related HR transactions and maintenance of staffing tables.
• Provide oversight, reviews, and process the Education Grant Claims and Advances received from EG client missions.
• Provide oversight, review and submit the ABCC claims and provide effective service delivery of the Claims and Compensation team to meet the overall goals of the Service Center as the Liaison Office between ABCC and peacekeeping and political missions; Perform actions on benefits processes: special leave without pay (SLWOP), claims under appendix D and MAIP.
• Receive and review grievances and complaints related to entitlements and benefits, assessing and evaluating the merit of each case and making recommendations for resolution; Reviews and processes entitlements and benefits-related actions, making appropriate recommendations where the exception is required.
• Provide advice to staff as the first point of contact regarding the interpretation and application of policies, regulations, and rules concerning conditions of service, entitlements, and benefits.
• Administer and provides advice on salaries and related benefits and travel entitlements.
• Determine benefits and entitlements for staff on the basis of contractual status in line with Staff Rules and Regulations, preparing justifications for exceptions for review by the Chief Human Resources Officer before submission to the Headquarters.
• Induct newly recruited staff members by briefing them on administrative formalities, conditions of service, entitlements, and benefits.
• Review and process personnel actions through UMOJA.
• Participate in the selection of candidates; including conducting roster searches for applicants and identifying short-lists of candidates, evaluating and screening applications, generating personal history profiles of candidates, facilitating the interview process, and acting as ex-officio.
• Assist in the filling of vacant posts for all categories, including initiating and following up on reference checks and academic qualifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statements of Emoluments.
• Provide input into policy development for HR policies for staff in the Field Service, General Service, and related categories.
• Schedule and coordinate entry tests for locally-recruited staff.
• Analyze incoming correspondence, and draft memorandums and faxes related to HR matters.
• Prepare monthly reports on staffing compliments and post incumbency.
• Keep abreast of developments in various areas of human resources.
• Performs other duties as may be assigned.

You must have the following competencies:

• Knowledge of Human Resources staff rules and regulations and process and database management.
• Ability to manage processes, maintain accurate records, interpret/analyze a wide variety of Human Resources data, and identify/resolve data discrepancies and activity problems.
• Efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others.
• Places team agenda before personal agenda; Supports and acts in accordance with a final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to the client.

Education:

• A high school or equivalent diploma.
• A technical or vocational certificate in human resources management, business administration, or personnel administration is desirable.

Work Experience:

• At least 8 years of progressively responsible experience in human resources management or other related fields.
• Two years of working experience in the staff recruitment process and administration of staff entitlements.
• Three years of working experience in processing Education Grant claims and advances in ERP systems.
• Four years of working experience as UMOJA HR LPE and HR Partner.
• Working experience in the United Nations or an International Organization in a post-conflict environment outside the home country is desirable.

Languages:

• English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required. Note: "Fluency" equals a rating of 'fluent' in all four areas (speak, read, write, and understand).

About United Nations:

The United Nations (UN), was established in 1945 and is an intergovernmental organization responsible for maintaining international peace and security, developing friendly relations among nations, achieving international cooperation, and being a center for harmonizing the actions of nations. It is the largest, most familiar, most internationally represented, and most powerful intergovernmental organization in the world.

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