Part-time Job Opportunity as a Program Assistant in KSA at HEC Paris

HEC Paris offers a part-time job opportunity as a program assistant in KSA. It's a part-time position reporting to the Senior Project Coordinator managing the EMBA Riyadh Track. You will provide key administrative, logistics, and systems support for the efficient and professional running of HEC Paris in Qatar’s activities (executive education programs, internal/external/online events, etc.) in Riyadh, Saudi Arabia.

You will be responsible for:

• Manage various back-office aspects of program administration on delivery days.
• Be available for assigned programs to deal promptly with any problems during the delivery (e.g., technical issues, logistics, …).
• Organize any program-related events, including venue setup and readiness.
• Book and manage local transportation for visiting professors and the HEC Paris team.
• Liaise and coordinate with local suppliers and contractors on administrative tasks (taxi drivers, catering, IT, and hotel).
• Comply with any miscellaneous tasks relating to administration & facilities management.
• The good running of internal audio-visual systems and digital tools: prepare set-up, perform checks, escalate any technical issues if necessary, and follow up on the resolution.

You must have:

• University degree in a relevant area of expertise or at least 5 years of equivalent experience.
• Proficiency in Microsoft Office (PowerPoint, Excel, and Word).
• Ability to work collaboratively and courteously with different stakeholders.
• Ability to manage multiple short and long-term projects.
• Ability to work extended hours when required.
• Ability to anticipate problems and generate solutions quickly.
• Ability to work under pressure in a busy environment.
• Strong attention to detail.
• Submission of work while maintaining the quality expected.
• Excellent verbal and written communication skills in English. Arabic is advantageous.
• Be based in Riyadh, KSA. 

About HEC Paris in Qatar:

Founded in 1881 by the Paris Chamber of Commerce and Industry, HEC Paris brings together 140 permanent professors, 4,500 students, and 8,000 managers in executive education programs every year.

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